Job Description

Description

Job Opening - Long

Shonto Preparatory School

Director of Human Resources

Purpose

The job of Director of Human Resources is established for the purpose of supporting the planning and organization of the school personnel programs including recruitment, selection, employee relations, and retention; planning and directing a variety of human resource functions; ensuring that personnel functions conform to the district, state and federal requirements.

This job is distinguished from similar jobs by the following characteristics: incumbents in this class must have previous experience in an administrative position, work within a framework of standard school policies and procedures and Federal, State, and Tribal laws and must be able to provide leadership, present information and manage a flexible schedule.

This job reports to Superintendent

Application

Applicant must submit completed and signed Shonto Preparatory School application. Applicants must submit an application package consisting of the following documents: Cover Letter, Resume, Three (3) Letter of Recommendations, College Transcript and/or High School Diploma, GED Certificate, Arizona Department of Public Safety IVP Fingerprint Clearance Card, First Aid/CPR Certificate, Arizona State Driver's License, Certificate of Indian Blood (if applicable)

Selection Process

To be considered, application package must be complete. Complete and qualified applicants are submitted to the Superintendent or delegate to schedule interview. Selectee from interviewed pool isrecommended for hire and must be approved by Shonto Governing Board of Education, Inc. Background check and adjudication will be conducted on all new hires of Shonto Preparatory School at a cost to the employee. Continued employment will be contingent upon the results of the background check.

Essential Functions

• Achieve a standard of excellence with work processes and outcomes for the purpose of honoring school policies and all regulatory requirements.
• Acts as an advisor to administrators, managers and supervisors on issues related to employee discipline and employment for the purpose of ensuring consistent application of policy.
• Administers a wide variety of personnel policies and programs (e.g. recruitment, contracts, compensation schedule, orientations, etc.) for the purpose of conforming to school policies, relevant laws, contracts and agreements.
• Advises the Superintendent on a variety of employment topics/concerns for the purpose of ensuring he/she is current on relevant concerns.
• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Assists Superintendent and staff in selection of new Administrators and/or transfer of existing Administrators for the purpose of ensuring positions are filled by the individual that best meets the needs of the school.
• Audit department/school sites for the purpose of ensuring human resources practices are implemented as directed by school policy, procedure and/or state/federal regulation.
• Being helpful, respectful, approachable and team oriented for the purpose of building strong working relationships and a positive work environment.
• Being receptive to feedback, willing to learn for the purpose of embracing continuous improvement.
• Collaborates with administrative personnel for the purpose of implementing and/or maintaining services and programs.
• Collaborates with department supervisors for the purpose of ensuring newly hired employees receive support and orientation to School culture, practices, and policies.
• Collaborates with other school administrative personnel, at the direction of the Superintendent for the purpose of assisting with applying the Navajo Preference in Employment Act, developing proposals, recommending negotiation strategy.
• Coordinates and participates in school benefits for the purpose of ensuring communication regarding insurance information/concerns occurs between administration, employees and the provider.
• Develop, plan and evaluate Human Resource procedures and policies for the purpose of ensuring department is operating effectively and efficiently.
• Develops staffing proposals for the purpose of meeting school goals within budget considerations.
• Directs annual production, distribution and payment set-up of wage documents (e.g. contracts, wage notices, letters of assurance) for the purpose of ensuring employees are paid per the wage document and as directed by the Governing Board.
• Directs certification processes (e.g. notice employees with certification changes/expiration dates/compliance with NPEA/Appropriately Certified) for the purpose of ensuring certified staff are properly certified per state and federal regulation.
• Directs compensation and benefit programs for the School (e.g. classification of jobs, payment of wage, health insurance, open enrollment, worker’s compensation) for the purpose of ensuring the School is in compliance with applicable state and federal regulations.
• Directs employee background and fingerprint process for the purpose of ensuring School is in compliance with applicable state regulation.
• Directs employee insurance programs (e.g. medical, dental, vision, voluntary short/long term disability, etc.) for the purpose of ensuring open enrollment, billing and claims, COBRA conversions are processed in a timely and accurate manner.
• Directs preparation of VISIONS payroll file for the purpose of ensuring payment of wages each pay period.
• Directs recruitment functions (e.g. development of application, policies, procedures, orientations) for the purpose of ensuring that selection procedures comply with applicable federal and state regulation.
• Directs workers compensation program for the purpose of ensuring all work related injuries are properly reported, employees receive necessary safety information, medical treatment, and are returned to full work duties as quickly as possible.
• Implements personnel policies and programs for the purpose of conforming to relevant laws, contracts, and agreements.
• Interprets Governing Board policies state and federal regulations for the purpose of ensuring School is in compliance with overall human resources practices. Collaborates with Legal Advisor on areas that require legal interpretation.
• Investigate grievances and/or complaints from employees (e.g. sexual harassment, pay and/or disputes, etc.) for the purpose of reaching resolutions that provide a healthy work environment.
• Maintains and monitors position control for the School for the purpose of ensuring FTE (Full-Time Equivalent) allocation are within the School budget allocations.
• Manage day-to-day operations of Human Resources area (e.g. administers methods, systems and procedures) for the purpose of maximizing efficiency.
• Manages employee health/accommodation requests for the purpose of ensuring a healthy workforce is available to the School.
• Manages multiple Human Resources database systems (e.g. Time Clock Plus, Visions, Frontline Professional Development, Applitrack, 401K John Hancock, Summit, Inc., SafeSchools, etc.) for the purpose of ensuring systems are functioning, providing accurate/timely information, and performing the intended services.
• Monitors all employee appraisal processes and teachers on plan for improvement for the purpose of ensuring highly qualified staff are retained by the school in compliance with regulation and policy.
• Oversees a wide variety of personnel processes (e.g. recruitment selection, hiring, etc.) for the purpose of filling openings with qualified personnel and ensuring compliance with school, state and/or federal requirements.
• Participates in meetings, workshops, seminars for the purpose of conveying and/or gathering information required to perform functions.
• Participates as a member of School Administrative Team for the purpose of providing and receiving information and making decisions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effectivefunctioning of the work unit.
• Planning ahead, managing time well, being on time, being cost conscious for the purpose of completing tasks and assignments in an effective manner.
• Prepares a wide variety of written materials (e.g. reports, memos, letters, policies, district calendar, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Production of personnel manual for the purpose of ensuring accurate, timely communication on personnel related topics occurs on an on-going basis.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the school’s goals and objectives.
• Reports incidents to assigned administrator and appropriate agencies (e.g. fights, suspected child abuse, suspected substance abuse, etc.) for the purpose of maintaining students’ personal safety of students, providing a positive learning environment and complying with regulatory requirements and established guidelines.
• Researches a wide variety of information (e.g. recruitment and retention, interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving department objectives within budget.
• Responds to emergency situations for the purpose of resolving immediate safety concerns and/or directing to appropriate personnel for resolution.
• Responds to inquiries from a variety of sources (e.g. other teachers, parents, administrators, etc.) for the purpose of resolving issues, providing information and/or direction.
• Supervises personnel record keeping procedures for the purpose of personnel processes are in compliance with School, state, and federal requirements.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: planning and managing projects preparing and maintaining accurate records, using pertinent software applications.

KNOWLEDGE is required to perform advanced math; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: excel software program, pertinent codes, policies, regulations and/or laws, working knowledge of school system, human resource practices/regulations.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of processes. Ability is also required to work with a significantly diverse individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of types of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires analysis based on organizational objectives; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, establishing effective relationships, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team, working with detailed information/data.

Responsibility

Responsibilities include: working independently under broad organizational policies to achieve organizational objectives; providing information and/or advising others; and supervising the use of funds. Utilization of resources from other work unites is often required to perform the job’s functions. There is some opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing; some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally clean and health environment.

Experience:Job related experience within specialized field with increasing levels of responsibility is required.

Education:Bachelor’s degree or more advanced degree from an accredited college or university.

Equivalency:Successful completion of all interviews, background checks, reference checks and fingerprint clearance requirements, and submission of documents and forms required by Shonto Governing Board of Education, Inc. and/or Shonto Preparatory School. Such alternatives tothe above qualifications as the Board may find acceptable and appropriate.

The following policies have been adopted and are reflected in our employment practices:

Shonto Preparatory School is an Equal Opportunity Employer/Navajo/Indian Preference in Employment Act Employer.

Shonto Preparatory School complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the human resources office.

Shonto Preparatory School requires a successful applicant to provide employment eligibility and verification of a legal right to work in the United States in compliance with the Immigration Reform and Control Act.

Shonto Preparatory School is a drug, alcohol and tobacco free workplace.

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